Town of Smyrna
Fleet Manager
Full-Time
ANNOUNCEMENT DATE: 08/13/08
CLOSING DATE: 08/26/08
GRADE 16
STARTING SALARY RANGE $57,986.83 - $62,445.47
AREA OF CONSIDERATION: Public Works/Vehicle Maintenance
Applications are now being accepted for the position
indicated above. Qualified applicants must provide proof of your education and
along with your application in order to be considered for the position.
Applications are available at Smyrna City Hall, 315 S. Lowry St., Smyrna, TN
37167, or here online. Applications may be delivered or mailed to City Hall, or
faxed to 615-355-5771, or emailed to
hr@townofsmyrna.org. EOE / Drug Testing Employer
JOB SUMMARY
The classification will direct, plan, and coordinate the vehicle and equipment
maintenance programs for the Town of Smyrna. Duties and responsibilities
include: directing and managing assigned personnel; prioritizing and scheduling
vehicle maintenance; forecasting and advising on the purchase of new equipment
and vehicles; monitors departmental fuel usage; directs emissions program for
vehicles used by the Town of Smyrna; assists in the development and
administration of departmental budget; advises on any environmental issues
related to alternative fuel and vehicles as directed. Reports to Director of
Public Works.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific
statements of the duties does not exclude them from the classification if the
work is similar, related, or a logical assignment for this classification. While
this is intended to be an accurate reflection of the current job, management
reserves the right to revise the job. Other duties may be required and assigned.
• Manages personnel for the Vehicle and Equipment Maintenance Department.
Performs managerial duties in accordance with Town’s policies and applicable
laws. Responsibilities include interviewing, hiring, planning, assigning and
directing work, completing performance appraisals and evaluations; performance
counseling, corrective action and problem resolution. Ensures employees are sent
to appropriate schools and certification programs for training.
• Plans, prioritizes, schedules, coordinates, and monitors regular projects
involving vehicle maintenance, renovation, remodeling, or upgrades in accordance
with manufacturer’s recommendations; supervises and monitors all project
activities; develops project timetables; determines necessary resources and
equipment for each project and coordinates purchase of equipment and maintenance
items.
• Evaluates vehicles and equipment on the basis of age, use, maintenance
history, and cost. Forecasts and plans for replacement of fleet vehicles and
equipment.
• Manages and maintains records of all preventative maintenance programs on
assigned Fleet Vehicles and equipment.
• Ensures all employees adhere to all internal and external OHSA regulations and
Town safety policies. Assists in the performance of inspections and maintenance
of records/documents pertaining to such inspections. Conduct regular safety
meetings.
• Assists in the formulation and development of budgets for all projects;
monitors expenditures to ensure compliance with approved budgets; reviews
invoices and payment requests, and approves as appropriate.
• Responds to and follows-up on work orders, citizen and departmental requests
for service, and inquiries in a timely manner.
• Monitors and forecasts departmental fuel usage; places orders for fuel and
ensures fuel quality is acceptable for use by Town vehicles; assists other
departments as needed.
• Monitors and enforces emission requirements; ensures all vehicles meet fuel
emission standards. Ensures all vehicles have required tags and meet renewal
requirements.
• Maintains inventory and maintenance records of equipment, supplies, and tools
needed for departmental use.
• Provides daily, weekly, monthly reports to Director of Public Works, Town
Manager, Council or other departments on projects standings as needed.
• Work with the Human Resources Department in development of direct reports,
staffing needs and company compliance to company policies and Federal/State
laws. Regularly update job descriptions to include departmental changes.
• Maintains records in compliance to Federal, State, and City regulations.
• Promotes teamwork environment. Assist co-workers when necessary.
• Continues professional growth through outside seminars, professional
organizations and training classes.
• Other duties as assigned.
OTHER DUTIES AND RESPONSIBILITIES
• Provide coverage in absence of other personnel.
QUALIFICATIONS
• Five (5) years of experience directing, planning, organizing, budgeting and
managing a vehicle and equipment fleet maintenance program.
• Bachelor’s degree in business management, or related field.
• Experience in environmental or “green” management with alternative fuel and/or
hybrid technology preferred.
or
• Any equivalent combination of education, training, and experience which
provides the requisite knowledge, skills, and abilities for this job.
• Must be at least 18 years of age and possess a valid Tennessee Drivers
License.